Tag: Recognition


Data Capture/Entry without Operators -ICR/IWR Technology

Can you read the below text?

(A) ICR (Inteligent Charactre Recogniiton) techonlogy is the idael solutoin for msot compelx and vooluminus fomrs prossecing jobs. This esay-to-configrue data capturnig soltioun lets you extcrat biusness-critcal informtion from Forms for furhter use in extrenal Databsee Aplication, Docment Mangaement, Workfolw, Biusness Procses Menagemant, Contnet Mangaement and other Infomration Managmeent Systmes.

Normal Text:: ICR technology is the ideal solution for most complex and voluminous forms processing jobs. This easy-to-configure data capturing solution lets you extract business-critical information from Forms for further use in external Database Application, Document Management, Workflow, Business Process Management, Content Management and other Information Management Systems.

Now try this (little challenging…lets see…)

(B) It is a kownn fact that oitnizgnoaars (grvmneenot or privtae) are mivnog troawds wnikrog tohurgh srtctuerud way of dtaa reatneptrisoen, but the fact is that, in sipte of alabiilivtay of stueutrcrd forms, it is not being uesd as it was dgnesied for. A Splime ealpmxe is of hte Tlcoeem itnsdruy wrehe all Cotsmeur Aitlcoppain Fmros (CAF) are dsngeeid in srutceutrd from but no otniziaoagrn till dtae uses auamettod dtaa enottricaxy peorscs like ICR tgolohnecy for data ctuarpe.

If you can read paragraph (B) also then just imagine that in the first attempt you were able to make sense of a totally messy paragraph, and this is because the human mind does not read every letter by itself but the word as whole.

Now similar technology is being used to enhance the power of ICR technology to make it more robust and accurate, this technology is called IWR (Intelligent Word Recognition) and is breakthrough in reading not only printed handwritten information but cursive handwriting as well. ICR works on character by character but IWR works with full words or sentences.  

IWR is actually not replacement of conventional ICR but is mainly for free forms and hard to recognize data fields that are challenge to ICR technology.

You still don’t believe this? Then try to press the below mentioned numeric keys as a text message in your mobile phone with dictionary feature enabled (the same technology is used in your mobile phones also, and you already have it with you).

937 8447 47 76774253

Note: Below is the actual paragraph for those who were not able to read.

(B) It is a known fact that organizations (government or private) are moving towards working through structured way of data representation, but the fact is that, in spite of availability of structured forms, it is not being used as it was designed for. A simple example is of the Telecom industry where all Customer Application Forms (CAF) are designed in structured form but no organization till date uses automated data extraction process like ICR technology for data capture.

Name: Hemant

Web Site: http://www.newgensoft.com

Bio: Hemant is Senior Manager - Processing Services with Newgen Software Technologies Limited


Microfilm or Digitization: Simplified View (Continued…)

This is in continuation to my earlier article “Microfilm or Digitization: Simplified View”. In earlier article I discussed why digitization should be preferred over Microfilms, although microfilms have certain advantages over digitization like life expectancy of microfilm is of 500 years, it is eye readable and is also an analog technology.

In today’s scenario digitization has proved itself over the advantages of microfilms; for e.g. storage media cost is cheap today and transfer of data from one media to another (in case of technology upgradation) is also simple or automatic. Scanned/digitized images cannot be read through naked eye from the storage media directly (without attaching it to a computer system) but a computer system is now available at every corner of the globe and is rapidly expanding its reach.

Below is the comparison of Digitization and Microfilming/Scanning to understand the concept in detail.

Sl. No Activities Microfilm Scanning
(A)   COST    
1 Cost of conversion More than scanning Less than Microfilms
2 Space Requirement More (As physically stored) Less (As electronically stored)
3 Preservation / Storage Method Special Physical method Virtual / Electronic
4 Maintenance Method Special Physical method Virtual / Electronic
5 Technology Refreshing Cost High Low
6 Effect of environmental changes Sensitive (Because it is tangible) Insensitive (Non tangible)
7 Security Procedures Special Physical method Virtual / Electronic
8 Transfer / transportation cost More (Physical) Less (Electronic)
1 Physical damage Possible Not possible
2 Technological essence Outdated Latest
3 User acceptance Not user friendly User friendly
4 Document Sharing Not possible Possible
5 Rapid Retrieval Takes more time Quick
6 Concurrent Access Not possible Possible
7 Access Method Sequential & Physical(Time consuming) Random (Quick)
8 Retrieval Method Requires special device By basic Computer
9 Query resolution based on documents Takes more time Instantaneous
10 Remote Access (Across world) Not Possible (As it is physical) Easily possible (As it is electronic)
11 Online Access (Network, Internet etc.) Not possible Easily possible
12 Viewing Images Requires special device By Click of mouse
13 Printing Poor image & delayed Good Image & quick
14 Reproducing Images Limited Unlimited
15 Alternate to Photocopy Costly Method (Physical) Economical Method (Digital)
16 Alternate to printing Costly Method (Physical) Economical Method (Digital)
17 Workflow compatibility by software Not possible Possible
18 Software Integration (Document Mgt.) Difficult Easy
19 Sensitivity to light More Insensitive (Non tangible)
20 Method to View Requires special device On Any Computer
21 Magnification Percentage Limited Unlimited
22 Inter Office Movement of records Physical (First Printing then Hand carried) By Computer Network
(C)  QUALITY    
1 Quality Control Requires close monitoring Easy
2 Color digitization Poor Quality Good Quality
3 Image Enhancement Not possible Possible
4 Conversion / Duplication Quality degrades Remains same
5 Visual clarity of images Can’t see by naked eye Visible through naked eye
6 Optical Character Recognition Not Possible Possible
7 Rearranging captured sequence Not possible Possible


Name: Hemant

Web Site: http://www.newgensoft.com

Bio: Hemant is Senior Manager - Processing Services with Newgen Software Technologies Limited


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